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Scheduling meetings, manual tracking, intuition, experience are still important in project management but ChatGPT has shifted our reliance. You name it, ChatGPT will support it: Struggling to write your project scope? Feed it a brief. Need to create a simple Gantt chart to map your tasks? Throw your information and deadlines into ChatGPT and let it create one for you. Need a template for pretty much anything? It has one for you.
If you want a great example of a success story why not take a look at the Morgan Stanley Story? An internal knowledge management tool was created using AI for its own Financial Advisors but this also supported project teams by centralising documentation, automating workflows and supporting compliance tasks. How did this impact on the project teams? Increasing productivity tenfold as project teams no longer chased documents and spent an age on reporting but delivered high value work instead.
But perhaps the biggest impact of all for PMs lies in task management—the day-to-day grind of a successful project run. By using AI to enhance how tasks are planned, prioritised, assigned, and tracked, project teams are operating with greater agility and precision than ever before.
Let’s take a closer look at how ChatGPT enhances one of the most critical functions in project management—task management.
“Effective task management is a cornerstone of successful project management.”
This quote, taken from the Learning Guru eBook (available at amazon kindle and Audible 2025) captures it perfectly. We are not just talking about delegating work to the correct individuals here. Complex information is swiftly and accurately broken down into clearly defined information and actions. It saves time and increases quality.
If you haven’t yet fully utilised AI in your projects, here is a started for ten. Read on for information how to get access to the full 127 page eBook courtesy of the Learning Guru for free! This guide drills right the way down into what and how you can make ChatGPT streamline:
Need help breaking down a project into manageable steps? Just ask:
“Generate a list of tasks needed for launching a new product.”
ChatGPT will provide a structured list, potentially including market research, UX testing, campaign creation, and customer onboarding plans.
By integrating ChatGPT into your project management tools, it can suggest or even automate task distribution:
“Assign the task of creating a marketing plan to the team member with the most experience in digital marketing.”
This streamlines decision-making and ensures that work is allocated efficiently.
ChatGPT can act like a virtual assistant, helping you stay on track:
“Remind me about the upcoming deadline for the website development task.”
It can also draft status reports, highlight overdue tasks, and support check-in meeting prep—all in seconds.
Traditional tools like Trello, Asana, and Jira remain vital—but now, with ChatGPT in the mix, project teams can use natural language prompts to operate them more efficiently. Whether visualising workflow with a Kanban board or prioritising using the Eisenhower Matrix, ChatGPT serves as an intelligent layer that turns ideas into execution faster.
ChatGPT is a game changer but no replacement for people. Yes it can be relied on to speed things up, optimise things and enlighten us but always check (and if necessary) revise the output before using it.
As project demands grow more complex and distributed, the ability to adapt and automate becomes essential. ChatGPT is no longer just a novelty—it’s a strategic advantage. It empowers project managers and team members alike to operate with greater clarity, speed, and confidence. It is so important it is now part of the PRINCE2 syllabus!
The latest PRINCE2 7th Edition includes dedicated guidance on integrating AI into project management. The accompanying PRINCE2 7 AI Practice Guide provides practical insights on leveraging AI and data analytics to enhance decision-making, automate processes, and improve risk management. It emphasises developing a digital and data management approach early in the project lifecycle to effectively incorporate AI tools.
So the next time your team is facing a bottleneck, an undefined backlog, or just needs to brainstorm next steps—consider this: what would happen if you asked ChatGPT?
It just might change the way you run your next project.
This book provides a comprehensive understanding of project management principles, processes, and tools, integrating the use of AI tools like ChatGPT to enhance efficiency in communication, planning, monitoring, and execution.
The book will cover the project management lifecycle, team management, task prioritization, risk management, and leveraging AI for enhanced decision-making. This book balances theoretical project management concepts with practical applications of ChatGPT to enhance productivity and decision-making in various phases of a project.
Catch a sample of the audiobook on Amazon
Ready to level up your project management skills on the go?
Discover our expert-led audiobook, Project Mnagement with ChatGPT — packed with insights, real-world examples, and practical strategies you can apply immediately.
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